Monday, February 16, 2009

New Classroons - File Management Hell

With the economic down turn, a lot of our clients have been cutting travel and increasing online training. This is great for us as we provide this service to our clients. This change however has twisted the current production procedure. I was just told that instead of our traditional 7-8 day turn around, I would need to produce all assets within 24 hours. Upon hearing this news I thought I was going to pass out. Then the news got worse. I had been managing to rooms for events in which events hardly ever overlapped each other; I now would be given four more rooms and events would overlap. I then discovered that the next event I would be managing six rooms at the same time. I had to go outside for a bit after hearing this. There were so many bad things running through my head at that point; how could I possibly accomplish this crazy insane task?

We had to quickly find a solution to the four extra rooms that were being added. We had to build them to be able to intergate into our production process. Getting equipment into the rooms and setting them up wasn't too big of an issue. We had our Engineer run a bunch of blueprints and get them built. One of the issues I had was how would we be able to manage off of the video and audio assets once the content was captured? Running hard drives to all the different rooms, collecting them, and then figuring out which went where seemed like a total nightmare. I brought this issue to my boss. It'll be my task to find a way to manage this he says. I am now currently looking for some sort of A/V collaboration software or hardware. Does anything like this even exist?

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